Requirements · Government
Privacy Act of 1974
5 U.S.C. 552a. 13 Moraph products list it under “Requirements it supports”. The products support this requirement; meeting it remains your organization’s responsibility.
About the rule
What it is
The Privacy Act of 1974 (5 U.S.C. 552a) governs how US federal agencies collect, maintain, use and disclose information about individuals that they keep in a system of records, meaning records retrieved by a person’s name or other identifier. It requires agencies to publish notices describing those systems, limits disclosure without the individual’s consent and lets individuals see and ask to correct their records. The Office of Management and Budget issues guidance on it, including OMB Circular A-108, and its requirements extend to contractors that operate a system of records for an agency.
Source: US Department of Justice, Office of Privacy and Civil Liberties. This summary is for orientation only; read the rule itself or ask your counsel for what it requires of you.
Citations
How the products cite it
The exact wording on the product pages, with how many products use each.
- Privacy Act of 1974 (5 U.S.C. 552a) 13 products
- OMB Circular A-108, Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act 1 product
For what it requires of your organization, read the rule itself or ask your counsel.
Products
The 13 products that support it
Battlefield Medical Record (Tactical EHR)
Combat medics operate in chaotic, high-stress environments. This lightweight, voice-enabled medical record system captures injury data at the "Point of Injury." It travels with the casualty and syncs with the broader military health system when a permitted connection is available, supporting continuity of care from the battlefield to the hospital; medics confirm every entry and clinical decisions remain with medical personnel.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Census Field Logic & Enumeration App
For the Census Bureau, accurate data collection is paramount. This application manages the workforce of field enumerators, proposing their routes and providing a secure interface for collecting demographic data on mobile devices, with data quality checks and protection of respondent data on the device and in transit. Methodology and operational decisions remain the agency's.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Diplomatic Cable Archive & Search
The State Department relies on historical precedent for foreign policy. This highly secure, semantic search engine indexes decades of diplomatic cables. It helps diplomats quickly retrieve historical context for current crises, filtering results by each user's clearance and "Need to Know" before anything is shown. Access is only as accurate as document markings and clearance data, and classification decisions remain with your authorized officials.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Federal HR "Onboarding Passport"
The federal hiring process is notoriously slow, involving complex forms (SF-85/86), fingerprinting, and background checks. This platform streamlines the pre-employment journey, integrating with OPM systems to track progress and reduce the "time-to-seat" for new civil servants, helping agencies compete for talent.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
FOIA "Backlog Buster" Redaction Engine
Federal agencies are drowning in Freedom of Information Act (FOIA) requests. This AI-driven engine is trained to identify Personally Identifiable Information (PII) and Controlled Unclassified Information (CUI) and propose redactions, each with a suggested exemption. By automating the "first pass" review, it is designed to cut processing time and help agencies work down backlogs; analysts decide every redaction and remain responsible for a complete review.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Insider Threat "UBA" (User Behavior Analytics)
The greatest threat often comes from within. This analytics engine monitors user activity on classified networks to detect anomalies—such as a user downloading large files at 3 AM or printing excessive documents—that may indicate espionage or data exfiltration.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Inter-Agency "Silo Breaker" Data Bridge
Sharing data between agencies (e.g., IRS and ICE, or HUD and VA) is often legally and technically fraught. This secure API gateway allows agencies to share specific data fields without granting full database access or moving data. It applies the agreement's rules to every query and logs it for audit, so privacy officers can show sharing stayed within the agreement; legal authority, agreements and privacy impact assessments remain the agencies' responsibility.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
- OMB Circular A-108, Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act
OIG Audit Case Management
Offices of Inspector General (OIG) require specialized tools to manage the lifecycle of audits and criminal investigations. This secure case management system records the chain of custody for evidence, restricts interview notes and tracks final reports, supporting the oversight mission of the federal government. Audit and investigative decisions, and handling of physical evidence, remain with your staff.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Palantir "Gotham" Integration & Governance
Palantir is a powerful analytics tool, but it requires clean data. Moraph manages the data pipelines feeding into Palantir, checking data quality, lineage, and classification markings before ingestion and holding failing records for your data stewards. This reduces "garbage in, garbage out" in intelligence analysis; classification decisions remain with your trained classifiers.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Personnel Security (PerSec) Clearance Tracker
Managing security clearances is a continuous process. This system tracks the lifecycle of clearances (Secret/Top Secret), monitoring re-investigation dates and integrating with "Continuous Evaluation" feeds to flag potential risks (e.g., arrests, financial distress) in real-time.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Scientific Grant Peer Review Platform
Agencies like the NIH and NSF distribute billions in research funding. This platform manages the double-blind peer review process, detecting potential conflicts of interest between reviewers and applicants and streamlining the scoring and award process.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Tribal Trust Asset Management System
The Bureau of Indian Affairs (BIA) manages millions of acres of land and billions in trust assets for Native American tribes. This software handles the complex logic of "fractionated ownership" and royalty distributions, keeping the document and decision behind every ownership change and distribution. Ownership decisions and payments remain with the authorized offices.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
Veterans Benefits Claims Automator
The VA struggles with a complex claims adjudication process. This system digitizes military service records and uses rule logic to compare claimed conditions with service history, flagging where a "presumptive" service connection may apply. It is designed to speed up benefits delivery to veterans; rating staff decide every claim.
Lists:
- Privacy Act of 1974 (5 U.S.C. 552a)
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