Tribal Trust Asset Management System

Principal workflows

• Record ownership: Each tract carries its full ownership: every owner, the fraction each holds, the type of interest and the documents that created it. Fractions are stored exactly, not rounded.
• Apply ownership changes: Probate orders, gift deeds, sales, exchanges and consolidation purchases are entered as pending changes, checked against the current title, and applied only after an authorized person approves them.
• Account for income: Lease rentals, right-of-way payments and royalties are received against the contract they belong to and allocated to the tracts that produced them.
• Distribute: Each owner's share is calculated from the ownership in effect on the income date, then prepared as a distribution file for the system that posts to beneficiary accounts.

Who uses it

• Federal trust offices responsible for Indian land titles, realty and trust accounting
• Tribes administering trust functions under self-determination contracts or self-governance compacts
• Realty specialists and title examiners who maintain ownership and encumbrance records
• Trust accountants and distribution analysts who allocate and pay out income
• Inspectors general, auditors and oversight staff who review trust management

Reporting

• Pending title changes by region, type and age
• Ownership on any tract as of any date
• Suspense items and unmatched payments
• Distribution runs, holds and unlocated owners
• Contracts by status, expiry and income received
• Approval history and audit trail extracts for oversight

Features

• Exact fractional ownership: Interests are stored as exact fractions with their full numerators and denominators, so shares are calculated without rounding until the final payment amount.
• Effective-dated title: Every ownership change has an effective date, so you can see who owned a tract on any past date and calculate income for that period correctly.
• Probate and conveyance processing: Probate orders, gift deeds, sales, exchanges and consolidation purchases entered as pending changes with before-and-after fractions and an approval step.
• Title integrity checks: Checks that each tract totals one whole, that a transferred interest exists, and that no change is applied twice, before anything is approved.
• Encumbrance register: Leases, permits, rights-of-way, mortgages and other encumbrances linked to the tracts they affect, with their terms and dates.
• Income receipting and suspense: Payments matched to the contract they belong to, with unmatched and partial payments held in a suspense queue until someone resolves them.
• Royalty and lease allocation: Income allocated to tracts by the contract's terms, including payments that cover several tracts or production units.
• Distribution calculation: Each owner's share calculated from effective-dated ownership, with every amount traceable to the payment, the tract and the owner's fraction.
• Holds and unlocated owners: Shares for owners whose whereabouts are unknown, whose estates are open or whose accounts are restricted are held and tracked rather than paid.
• Owner statement detail: For any owner and period, the tracts, fractions, income and calculations behind their distributions, ready to answer a beneficiary's question.
• Tribal views: A tribe can be given read access to the tracts, ownership and income for its own lands, within the scope your agreements allow.
• Audit trail and document links: Every change, approval, allocation and distribution linked to its source document and recorded with the person and time.

Integrations

• Land title records: Tract, ownership and document data migrated from your existing title records during implementation, with reconciliation of the results.
• Probate and hearings: Approved probate orders and their distribution of interests received from the office that issues them, for title examiners to enter and check.
• Payment receipts: Payments from lessees, permittees and operators received from your collection system or lockbox file.
• Production and royalty reports: Production and royalty detail from the reporting system your agency uses, so mineral income can be allocated to the right tracts and units.
• Beneficiary accounting: Approved distribution files exported to the system that posts to tribal and individual accounts.
• Single sign-on: Staff sign in through your agency identity provider (SAML or OpenID Connect), including PIV-based authentication where your provider supports it.
• Work API: Ownership, contract, income and distribution data available to your data warehouse and reporting tools through the Moraph Work API.

Deployment

• Moraph cloud, United States: Hosted and operated by Moraph in the United States region, with all records kept in the US.
• Dedicated environment: A single-tenant environment for agencies or tribes that require isolation, scoped in the proposal.
• With a managed service: Optionally run alongside a Moraph managed service for administration, data reconciliation support and integration operations.

Security and privacy

• Records kept in the United States: All ownership, income and beneficiary data is hosted in the United States region.
• Cleared support lane: Support tickets from federal clients are handled only by US citizens with active security clearances.
• Role-based access: What each person can see and do follows their role, region and tribe; entering a change is separate from approving it.
• Encryption under controlled keys: Client data is encrypted with keys Moraph staff cannot access without explicit, time-bound authorization.
• Complete audit trail: Every view of beneficiary data, every change, approval, calculation and export is recorded with the person and time, and cannot be edited.
• Independent audits: Moraph's controls are covered by its SOC 2 Type II report and ISO/IEC 27001 certification. Moraph maps controls to support your agency's own authorization decision.

Limitations

• It does not decide ownership. Probate, conveyance and consolidation decisions are made by the authorized offices; the system records and checks them once approved.
• It does not hold or move money. Distribution files are exported to the system that posts to beneficiary accounts, and payments are made through your agency's financial processes.
• Results depend on the quality of migrated title and contract records. Tracts that fail reconciliation must be resolved by your title staff.
• It is not a probate case management or hearings system. It receives the orders those processes produce.
• Mineral production volumes and royalty values come from the reporting systems you already use; it does not verify production.
• Moraph holds no FedRAMP authorization for this product. We map controls and provide documentation to support your agency's own authorization decision.
• Land surveys and geospatial mapping of tract boundaries are not included; legal descriptions and acreage are recorded as data.
• Policy on trust responsibilities, tribal agreements and the scope of tribal access is decided by your agency and the tribes, not by the system.

Next steps

Book a demonstration or a technical briefing at www.moraph.com/solutions/tribal-trust-asset-management-system. Purchasing routes and company information: www.moraph.com/how-to-buy.