Blood Bank Inventory & Safety

Principal workflows

• Stock: Units received, stored, transferred and discarded are brought in from your blood bank system, so the transfusion service sees what it holds at every location by product type, ABO/Rh group and expiry.
• Store: Temperatures from refrigerators, freezers, platelet incubators and validated transport containers are recorded against the units they held, and every excursion is worked to a documented disposition.
• Issue: Crossmatch and issue activity from the blood bank system is tracked to the bedside, so the service can see which units are reserved, issued, transfused or returned, and whether each return is acceptable for reissue.
• Investigate: Suspected transfusion reactions are reported from the clinical area, investigated by the laboratory and reviewed by the medical director, with deviation reporting prepared where it is needed.

Who uses it

• Transfusion service and blood bank laboratories in hospitals and health systems
• Blood bank supervisors and medical laboratory scientists
• Transfusion service medical directors and transfusion safety officers
• Nursing and clinical areas that transfuse blood and report reactions
• Quality managers preparing for FDA, CAP, AABB and Joint Commission review

Reporting

• Inventory by location, product, group and expiry against minimum stock levels
• Temperature excursions and the disposition of every affected unit
• Units issued, transfused and returned, with time out of controlled storage
• Suspected and confirmed transfusion reactions by type and severity
• Wastage by reason, product and location
• Deviation reports and follow-up actions open and closed

Features

• Inventory across locations: Units on hand at the main blood bank and every satellite refrigerator, by product type, group, special attributes and expiry.
• Stock levels and expiry: Minimum stock levels by product and group, with units approaching expiry flagged so they can be used or transferred first.
• Cold-chain records: Temperature history for each storage device and transport container, linked to the units held at the time.
• Excursion handling: Each temperature excursion opens a record listing the affected units, with a disposition and reason recorded for every one.
• Issue and return tracking: Units issued to clinical areas tracked until transfused or returned, with time out of controlled storage shown on return.
• Bedside reaction reporting: A structured form for nurses to report a suspected reaction, with the units, vital signs and symptoms captured at the time.
• Reaction investigation: Laboratory work-up, medical director classification of severity and imputability, and follow-up actions in one record.
• Deviation reports: Biological product deviation and other reportable events prepared from the record for your staff to review and submit.
• Unit traceability: The history of a single unit from receipt to final disposition, for lookback, recall and inspection requests.
• Wastage review: Discarded units by reason, product and location, so the service can see where waste comes from.
• Equipment records: Storage devices with their limits, alarm checks, maintenance and excursion history kept together.
• Inspection-ready audit trail: Who recorded, reviewed and approved each excursion, reaction and disposition, and when, exportable for inspectors.

Integrations

• Blood bank system: Unit status, crossmatch, reservation and issue events from your FDA-cleared blood bank or laboratory information system, by HL7 interface or scheduled file.
• Temperature monitoring: Readings and alarms from the temperature monitoring system or data loggers you already use, mapped to storage devices during implementation.
• Electronic health record: Transfusion administration documentation and vital signs, and a link from the patient record to the reaction report.
• Hemovigilance reporting: Reactions and incidents prepared in the structure of the CDC NHSN Hemovigilance Module for your staff to enter or upload.
• Patient safety reporting: Transfusion-related events can be shared with your incident reporting system, including Moraph's Patient Safety & Incident Reporting.
• Single sign-on: Staff sign in through your identity provider (SAML or OpenID Connect).
• Work API: Inventory, excursion, reaction and wastage data available to your data warehouse and reporting tools through the Moraph Work API.

Deployment

• Moraph cloud: Hosted and operated by Moraph in the United States region. United Kingdom and Australia regions are available for organizations outside the US.
• Dedicated environment: A single-tenant environment for health systems whose policies require isolation, scoped in the proposal.
• With a managed service: Optionally run alongside a Moraph managed service for interface monitoring and application administration.

Security and privacy

• Single sign-on: Staff sign in through your identity provider, so your password and multi-factor policies apply.
• Role-based access: What each person sees follows their role; nurses report reactions for their own areas, and only designated staff record dispositions.
• Protected health information: Patient details are limited to the roles that need them, and Moraph signs a business associate agreement with your organization.
• Encryption and keys: Client data is encrypted, with keys Moraph staff cannot use without explicit, time-bound authorization.
• Complete audit trail: Every entry, review, approval and export is logged with the person and time, and cannot be edited.
• Data residency: Data stays in the hosting region you choose: the United States, the United Kingdom or Australia.

Limitations

• It is not blood establishment computer software and is not cleared by the FDA as a medical device. Compatibility testing, crossmatch decisions, electronic issue and product release stay in your FDA-cleared blood bank system.
• It does not label, modify or manufacture blood components, and it does not replace the records your blood bank system must keep.
• It does not submit reports to the FDA, NHSN or any other body. Your staff review, approve and submit each report.
• Reaction classification and the decision whether an event is reportable are made by your medical director, not the software.
• Temperature records depend on the monitoring devices and data loggers you provide and on their calibration; it does not replace an alarm system that alerts staff locally.
• It does not manage blood donor collection, donor eligibility or donor records.
• Inventory shown is only as current as the events your blood bank system sends; units handled outside that system must be recorded there first.
• Your organization remains responsible for validating the configured system under its own quality system.

Next steps

Book a demonstration or a technical briefing at www.moraph.com/solutions/blood-bank-inventory-and-safety. Purchasing routes and company information: www.moraph.com/how-to-buy.