Election Worker Management Portal

Principal workflows

• Recruit: Applicants apply online or are entered by staff, and each application is checked against your eligibility rules before the person joins the worker pool.
• Train: Workers are enrolled in the classes their role requires, and attendance, test results and equipment certifications are recorded against their record.
• Assign: Workers are placed at polling places and vote centers for each shift, with staffing, party balance and language coverage checked for every location.
• Pay: After the election, supervisors confirm attendance and hours, and the portal prepares a payroll file for your payroll system once finance staff approve it.

Who uses it

• County and municipal election directors and clerks
• Poll worker recruitment and training coordinators
• Polling place and vote center supervisors
• Election office payroll and finance staff
• State election officials who oversee local jurisdictions

Reporting

• Applicants, eligible workers and the pool by language and party
• Training completion and equipment certification by role and location
• Staffing gaps by location, role and shift
• Party balance and language coverage by location
• Hours, stipends and payroll batches by election
• Audit trail extracts for a worker, location or election

Features

• Online application: An accessible public application form that collects availability, languages and the information your eligibility rules need.
• Eligibility checks: Your state's rules on residency, voter registration, age, party and conflicts of interest applied to each applicant, with the result recorded.
• Student and special programs: Track student poll workers, county employee volunteers and other programs your state allows, each with its own rules.
• Training catalog: Courses and modules by role and voting equipment, with class capacity, locations and online options.
• Certification tracking: Attendance, assessment results and equipment certifications recorded per worker and per election, so qualifications can be shown later.
• Location staffing plans: Required roles, shifts and headcount for each polling place and vote center, with gaps shown as assignments are made.
• Party balance and language coverage: Each location checked against your party-balance rules and the languages it needs, before and after every change.
• Worker self-service: Workers update availability, book training, confirm assignments and see their schedule and pay status.
• Messaging: Email and text messages to workers by election, location or role, with delivery recorded.
• Dropout replacement: Standby workers ranked by qualifications and distance for each open slot, for staff to contact and assign.
• Time and pay preparation: Hours and stipends calculated from your pay rules, reviewed for exceptions and exported to your payroll system.
• Complete audit trail: Every eligibility decision, assignment, certification and pay change recorded with the person and time.

Integrations

• Voter registration system: Applicants checked against your statewide or county voter registration system where your rules require a registered voter.
• Payroll system: Approved pay batches exported in the format your payroll or finance system accepts. Moraph does not hold or pay funds.
• HR system: County employees who serve as election workers matched to their HR record where their pay is handled differently.
• Polling place data: Polling places, vote centers and their precincts loaded from your election management system or GIS.
• Learning content: Online training modules hosted in the portal or linked from your existing learning system, with completion recorded.
• Email and text messaging: Messages sent through Moraph's messaging service or your own provider.
• Single sign-on: Staff sign in through your identity provider (SAML or OpenID Connect).
• Work API: Worker, training and assignment data available to your reporting tools through the Moraph Work API.

Deployment

• Moraph cloud (US): Hosted and operated by Moraph in the United States region.
• Statewide deployment: One environment for a state and its counties, with each county's workers and locations kept separate and state staff able to see across them, scoped in the proposal.
• With a managed service: Optionally run alongside a Moraph managed service for election-period support and platform administration.

Security and privacy

• Single sign-on: Staff sign in through your identity provider, so your password and multi-factor policies apply. Workers sign in with verified email and a one-time code.
• Role-based access: What each person can see and do follows their role; pay details and party affiliation are limited to the roles you choose.
• Encryption and keys: Client data is encrypted, with keys Moraph staff cannot use without explicit, time-bound authorization.
• Complete audit trail: Every view of personal data, change, approval and export is logged with the person and time, and cannot be edited.
• US-only hosting: Data for US government clients is hosted in the United States region only.
• Tested releases: Every release passes security testing gates before it ships, and a software bill of materials is kept for the product.

Limitations

• It does not handle ballots, voters or vote tabulation. It manages the workforce only.
• It is not a payroll system. It prepares an approved payroll file; your payroll system pays workers and handles tax reporting. Moraph does not hold funds.
• Eligibility, party-balance, training and pay rules are your jurisdiction's decisions under state law; the portal applies and records them.
• Assignment suggestions are proposals. Election staff confirm every assignment.
• Voter registration checks depend on access to your voter registration system, granted by the agency that runs it.
• Background checks, where your jurisdiction requires them, are done through your existing provider and recorded in the portal.
• Training content for specific voting equipment comes from your office or your equipment vendor; the portal hosts and tracks it.
• Election-day check-in at polling places relies on the supervisor's device or a paper sheet entered afterward.

Next steps

Book a demonstration or a technical briefing at www.moraph.com/solutions/election-worker-management-portal. Purchasing routes and company information: www.moraph.com/how-to-buy.