Diplomatic Cable Archive & Search

Principal workflows

• Ingest: Cables and related documents are loaded from existing archives with their markings, metadata and dates, and checked before they become searchable.
• Search: Officers search by keyword, by meaning, or by country, post, subject and date. Access rules are applied before results are returned, so documents a user is not entitled to see are not shown or counted.
• Review and build context: Users read documents, follow related reporting, and assemble a reading list or chronology on an issue. Machine-generated summaries are proposals that cite the documents they come from.
• Govern access: Records and security staff manage who can see what, review marking issues, and watch for unusual access, under your agency's policies.

Who uses it

• Foreign affairs agencies and their regional and functional bureaus
• Desk officers, analysts and policy staff who need historical context
• Records management and historian offices that maintain the archive
• Information security and classification management staff
• Inspectors general and oversight staff who review access

Reporting

• Holdings indexed and ingestion quality by series
• Marking review queue and declassification history
• Retention schedules, holds and disposition actions
• Need-to-know group membership and certification
• Access removed after clearance changes
• Audit trail extracts for oversight and security inquiries

Features

• Meaning-based search: Finds documents that discuss the same issue in different words, alongside exact keyword, phrase and field search.
• Access filtering before results: Clearance level, caveats and need-to-know groups are checked for every document before it appears in results, counts or suggestions.
• Marking-aware display: Each document and each excerpt is shown with its classification, caveats and handling markings, including portion markings where present.
• Marking review queue: Documents with missing, inconsistent or unrecognized markings are held from search until classification staff review them.
• Related reporting: From any document, see earlier and later reporting on the same issue, post or subject, filtered by the same access rules.
• Cited summaries: Draft summaries of a set of documents, with every statement linked to its source and marked as machine-generated for the user to check.
• Chronologies and collections: Build a dated chronology or reading list on an issue, with notes, and share it only with people entitled to every item in it.
• Scanned holdings: Older paper and microfilm holdings made searchable through optical character recognition, with lower-confidence text flagged.
• Faceted filters: Narrow results by country, post, subject tags, date range, document type and originator.
• Declassification history: Declassification, downgrading and release decisions recorded against each document as your authorities make them, with the effect on access applied.
• Access monitoring: Searches, views and exports recorded, with reports that surface unusual patterns for security staff to review.
• Records retention: Retention and disposition schedules recorded against document series, with holds that prevent deletion while they apply.

Integrations

• Source archives: Cables and related documents transferred from your existing archives and records systems, with their metadata and markings.
• Personnel security records: Clearance level and caveat eligibility from your authoritative personnel security source, refreshed on a schedule you set.
• Single sign-on: Users sign in through your agency identity provider (SAML or OpenID Connect), including PIV-based authentication where your provider supports it.
• Records management: Retention schedules and disposition decisions exchanged with your records management system.
• Security monitoring: Search, view and export events sent to your security information and event management or insider threat tools.
• FOIA and declassification review: Documents selected for FOIA or mandatory declassification review can be exported to your review tools, including Moraph's FOIA redaction engine.
• Work API: Metadata, collection and activity data available to authorized internal tools through the Moraph Work API, subject to the same access rules.

Deployment

• Moraph cloud, United States: For unclassified and CUI holdings, hosted and operated by Moraph in the United States region.
• Dedicated environment: A single-tenant environment for agencies that require isolation, scoped in the proposal.
• Agency environment: For classified holdings, the software is deployed in your agency's own accredited environment and operated under your agency's authority, with support from cleared Moraph staff as your procedures allow.

Security and privacy

• US hosting and agency environments: Unclassified and CUI holdings are hosted in the United States region. Classified holdings are deployed in your agency's own environment and operated under your agency's authority.
• Cleared support lane: Support tickets from federal clients are handled only by US citizens with active security clearances.
• Access checked per document: Clearance, caveats and need to know are checked for every document before it is returned, counted or suggested.
• Encryption under controlled keys: Client data is encrypted with keys Moraph staff cannot access without explicit, time-bound authorization.
• Complete audit trail: Every search, view, summary, export and access change is recorded with the person and time, and cannot be edited.
• AI proposes, people decide: Summaries and suggestions are labeled as machine-generated and cite their sources; they never change markings, access or records.

Limitations

• Moraph holds no FedRAMP authorization and no accreditation for classified systems. We map controls and provide documentation to support your agency's own authorization decisions.
• Classified holdings are not hosted in Moraph's cloud. They are handled only in your agency's environment, under your authority.
• Access control is only as accurate as the markings on documents and the clearance data from your personnel security source. Documents with missing or inconsistent markings are held until reviewed.
• It does not classify, declassify or downgrade anything. It records decisions made by your authorized officials.
• Summaries and suggested related documents are machine-generated and can be incomplete or wrong. Users must check them against the cited sources.
• Search quality on older scanned holdings depends on scan quality; low-confidence text is flagged and may need rescanning.
• It is not a cable drafting or transmission system, and it does not replace your official records system of record.
• Search is in the languages your holdings are indexed for during implementation; translation is not included.

Next steps

Book a demonstration or a technical briefing at www.moraph.com/solutions/diplomatic-cable-archive-and-search. Purchasing routes and company information: www.moraph.com/how-to-buy.