Digital Evidence Management for Local PD

Principal workflows

• Collect: Evidence arrives from body-worn and in-car cameras, interview rooms, officers' phones and files submitted by the public, and is fingerprinted with a hash on arrival so its integrity can be shown later.
• Manage: Evidence is organized by case, retained under your schedule based on its category, and protected by legal holds when needed. Every view, download and change is recorded in the chain of custody.
• Share: Detectives share evidence with prosecutors and other agencies by secure link or package, with what was shared, when and with whom recorded for discovery.
• Release: For public records requests and authorized releases, the system proposes redactions of faces, license plates, screens and audio. A records staff member reviews every proposal, and a second person approves before release.

Who uses it

• Evidence and property units in municipal and county police departments and sheriff's offices
• Patrol officers and detectives who collect and use digital evidence
• Records and public information staff who answer public records requests
• Prosecutors' offices that receive evidence for charging and discovery
• Command staff, internal affairs and auditors who oversee evidence handling

Reporting

• Untagged evidence by officer and age
• Shares and discovery log by case
• Public records requests and deadlines
• Releases, redactions and their legal basis
• Disposition queue and legal holds
• Chain of custody extracts for court

Features

• Single evidence repository: Video, audio, photos, documents and device extractions in one place, linked to cases, whichever system captured them.
• Chain of custody: Every upload, view, clip, share, download and disposition recorded with the person, time and reason, exportable for court.
• Integrity hashing: A hash recorded on arrival and checked later, so the agency can show a file has not been altered.
• Case linking: Evidence linked to case and incident numbers from your records management and dispatch systems.
• Redaction proposals: Automated detection proposes redactions of faces, license plates, screens and spoken names for a person to review; nothing is released without human approval.
• Redaction review: Frame-by-frame review to accept, reject or add redactions, with the reason for each recorded.
• Prosecutor sharing: Time-limited secure links and case packages for prosecutors and partner agencies, with each access recorded.
• Retention and disposition: Retention categories from your schedule, applied automatically by offense or event type, with disposition approved before deletion.
• Legal holds: Holds placed on cases or files to stop disposition, with who placed them and why.
• Public submissions: Residents and businesses upload CCTV or phone footage through a link tied to an incident, without needing an account.
• Public records requests: Requests logged with their deadlines under your state law, responsive files identified and releases recorded.
• Search: Find evidence by case, officer, date, location, category or tag, within what each user is allowed to see.

Integrations

• Body-worn and in-car cameras: Footage imported from your camera systems through their export or upload interfaces, with device and officer metadata.
• Records management system: Case and incident numbers, offense types and case status from your RMS, for linking and retention.
• Computer-aided dispatch: Incident numbers, times and locations from CAD, so footage can be matched to calls.
• Prosecutor case management: Case packages delivered by secure link, or by file transfer to the prosecutor's system where they agree a format.
• Interview room recording: Recordings from interview room systems imported and linked to the case.
• Public records request system: Requests and deadlines from the tracking tool your city or county uses, with releases recorded back.
• Single sign-on: Staff sign in through your identity provider (SAML or OpenID Connect), with your multi-factor authentication.
• Work API: Evidence metadata, retention status and request data available to your reporting tools through the Moraph Work API.

Deployment

• Moraph cloud: Hosted and operated by Moraph in the United States region, the only region used for government data.
• Dedicated environment: A single-tenant environment for agencies whose policies require isolation, scoped in the proposal.
• With a managed service: Optionally run alongside a Moraph managed service for system connections, migration and administration support.

Security and privacy

• Single sign-on and multi-factor: Staff sign in through your identity provider, so your password and multi-factor policies apply.
• Role-based access: What each person can see and do follows their role, unit and the sensitivity of the case.
• Encryption and keys: Evidence is encrypted, with keys Moraph staff cannot use without explicit, time-bound authorization.
• Chain of custody: Every view, download, clip, share and deletion is logged with the person and time, and cannot be edited.
• US hosting: Evidence and criminal justice information are hosted in the United States region only.
• CJIS control mapping: Moraph maps its controls to the FBI CJIS Security Policy and supports your agency's own compliance; personnel screening and the security addendum are agreed in the contract.

Limitations

• Redaction proposals are suggestions. Automated detection can miss faces, plates or other details, so a person reviews every release and a second person approves it.
• Release decisions and their legal basis are your agency's. The product records them; your records staff and counsel decide what state law requires.
• It is not a camera system. It imports footage from your body-worn, in-car and interview room systems through their export or upload interfaces, which vary by vendor.
• It is not a records management system. Case data comes from your RMS.
• Moraph does not hold CJIS certification; there is no such certification. Moraph maps its controls to the CJIS Security Policy and supports your agency's compliance and audits.
• Forensic extraction from phones and computers is done with your forensic tools; their outputs can be stored and tracked here.
• Live video streaming and real-time camera monitoring are not included.
• Retention periods come from your schedule and state law; the product applies them but does not set them.

Next steps

Book a demonstration or a technical briefing at www.moraph.com/solutions/digital-evidence-management-for-local-pd. Purchasing routes and company information: www.moraph.com/how-to-buy.