Board Governance & Packet Portal

Principal workflows

• Prepare: The corporate secretary sets the agenda, collects materials from presenters and assembles the packet, with each item's owner and status visible until the packet is ready to publish.
• Read: Directors open the packet in the reading room on an iPad or in a browser. Annotations are private to each director, and downloads, printing and offline access follow the settings you choose for each meeting or document.
• Meet and decide: During or between meetings the secretary records attendance, recusals and decisions. Motions, votes and written consents are run in the portal, and each director's vote is recorded with the time.
• Record: The secretary drafts the minutes from the agenda and recorded decisions, sends them for review, and presents them for approval at the next meeting. Approved minutes and the packet as distributed are kept under your retention schedule.

Who uses it

• Corporate secretaries and board administrators at banks and credit unions
• Directors and committee members
• Executives who prepare board and committee materials
• General counsel and compliance teams responsible for board records
• Internal audit and examiners reviewing board oversight

Reporting

• Packet readiness by agenda item and presenter
• Who has opened each packet version
• Vote and written consent results by meeting
• Open action items by owner and due date
• Director attendance by board and committee
• Minutes awaiting review and approval

Features

• Packet builder: Agenda items, presenter uploads, ordering, page numbering and a table of contents, assembled into one packet with its version history.
• Reading room controls: Per meeting or per document, choose whether directors can download, print or read offline, and apply a watermark naming the reader.
• iPad and browser access: Directors read packets in an iPad app or a current web browser, with the same annotations and controls in both.
• Remote removal: Packets cached on a device for offline reading can be removed remotely, and access ends when a director leaves the board.
• Private annotations: Highlights and notes belong to the director who made them; the institution's retention of them follows your policy.
• Versioning and late changes: Each published version is kept, changes are marked for directors, and the record shows who opened which version.
• Committees and access: Separate workspaces for the board and each committee, so audit, risk or compensation material reaches only its members.
• Conflicts and recusals: Declared conflicts recorded, and recused directors kept out of the related item's materials, discussion notes and vote.
• Votes and written consents: Motions, votes and unanimous written consents run in the portal, with each director's response and time recorded.
• Minutes: Minutes drafted from the agenda and recorded decisions, routed for review, approved at the next meeting and locked.
• Action items: Follow-ups from each meeting assigned to an owner with a due date, and reported back to the board until closed.
• Board library: Charters, policies, bylaws, prior minutes and reference documents in one searchable library for directors.

Integrations

• Single sign-on: Staff and directors sign in through your identity provider (SAML or OpenID Connect), where your institution issues director accounts.
• Mobile device management: The iPad app can be distributed and configured through your mobile device management, including for institution-issued director devices.
• Calendar: Meeting dates and invitations sent to directors' calendars, with a link to the packet rather than the material itself.
• Document management: Approved minutes and the packet as distributed exported to your records or document management system.
• Electronic signature: Signed minutes and consents captured in the portal, or through the electronic signature platform your institution already uses.
• Risk and compliance reporting: Board-ready reports from other Moraph products, such as model risk or vendor risk summaries, added to a packet as agenda items.

Deployment

• Moraph cloud: Hosted and operated by Moraph in the United States region. United Kingdom and Australia regions are available for institutions outside the US.
• Dedicated environment: A single-tenant environment for institutions whose policies require isolation, scoped in the proposal.
• iPad app: The reader app runs on current iPadOS versions and can be distributed through your mobile device management; directors without an iPad use a web browser.

Security and privacy

• Single sign-on: Staff and directors sign in through your identity provider, or through invited accounts with multi-factor authentication where directors have no institution identity.
• Role-based access: Each person sees only the meetings, committees and items they are entitled to, and recused directors are excluded from the related material.
• Reading room controls: Download, print and offline settings are enforced per document, watermarks name the reader, and cached copies can be removed remotely.
• Encryption and keys: Client data is encrypted, including copies cached on devices, with keys Moraph staff cannot use without explicit, time-bound authorization.
• Complete audit trail: Every publication, view, vote, approval and export is logged with the person and time, and cannot be edited.
• Data residency: Data stays in the hosting region you choose: the United States, the United Kingdom or Australia.

Limitations

• Reading room controls limit downloading and printing in the portal, but they cannot stop someone photographing a screen. Watermarks and the access record discourage and trace this.
• Directors need a current iPad or web browser. Android tablet and Windows apps are not included; directors on those devices use the browser.
• The portal records votes and consents; whether a vote or consent is valid under your bylaws and state law is a matter for your counsel.
• It is not a full entity management system: subsidiary records, officer appointments and statutory filings are not included.
• Video conferencing is not included; meetings held remotely use your existing conferencing tool alongside the portal.
• Public company disclosure filings are not prepared or filed from the portal.
• Retention of private annotations follows the policy you set; directors should understand that policy before they annotate.

Next steps

Book a demonstration or a technical briefing at www.moraph.com/solutions/board-governance-and-packet-portal. Purchasing routes and company information: www.moraph.com/how-to-buy.