Asset Tracking

Principal workflows

• Locate: AeroScout tags report their position over your Wi-Fi network, with exciters at doorways and in rooms where you need finer accuracy. Staff search for equipment by type or asset number and see where the nearest available device is.
• Balance: Par levels are set for each unit and storage area, so the system shows where a unit is short or holding more than it needs, and central distribution can move equipment before anyone has to search.
• Maintain: Clinical engineering finds devices due for preventive maintenance or named in a recall, and devices tagged as needing cleaning or repair are kept apart from those ready for use.
• Operate: Moraph monitors the system, replaces and re-registers tags, keeps maps and zones in step with your buildings, applies approved changes and reports on the service.

Who uses it

• Clinical engineering and biomedical teams at hospitals and health systems
• Nurse managers and unit leaders who need equipment on hand
• Central equipment distribution and supply chain teams
• IT and network teams who support the Wi-Fi infrastructure the tags use
• Facilities and environment of care leaders who answer for equipment management

Reporting

• Utilization by device type and unit
• Par level shortfalls and surpluses
• Maintenance and recall devices located and not located
• Tag battery and reporting health
• Changes, requests and escalated issues
• Monthly service review summary

Features

• Equipment search: AeroScout shows staff where a device type or a specific asset is, on a floor map, with the nearest available units first.
• Room and doorway accuracy: Exciters placed at doorways and in selected rooms give room-level or chokepoint location where Wi-Fi alone is not precise enough, in the areas you choose.
• Par level management: Each unit and storage area has agreed par levels, and AeroScout shows where equipment is short or in surplus so it can be moved.
• Zone alerts: AeroScout raises alerts when tagged equipment enters or leaves a defined zone, such as a building exit or a loading dock, routed to the people you choose.
• Maintenance and recall locating: Devices due for preventive maintenance or named in a recall are matched to their last known location so technicians can collect them.
• Equipment status: Devices can be marked as in use, ready, needs cleaning or out for repair, so staff are not sent to equipment that cannot be used.
• Utilization reporting: How much each device type is used, where it spends its time and how many sit idle, to inform purchasing and rental decisions.
• Tag health management: Moraph watches tag battery levels and tags that have stopped reporting, and replaces or re-registers them as part of the service.
• Map and zone upkeep: Floor plans, zones and exciter placements are kept up to date as units move or are renovated, under your change process.
• Location accuracy checks: Moraph tests location accuracy in agreed areas after changes to the building or the Wi-Fi network and records the results.
• Maintenance system link: Asset records are kept consistent with your computerized maintenance management system, so tags, serial numbers and asset numbers match.
• Monthly service review: Changes, issues, tag health, utilization and open actions reviewed with your clinical engineering and nursing leads.

Integrations

• Wi-Fi network: AeroScout tags report location through your existing wireless network, set up to the vendor's requirements during implementation.
• Computerized maintenance management system: Asset numbers, device types, maintenance due dates and recall flags are kept consistent with your maintenance system, by file or interface where the system supports it.
• Floor plans: Building floor plans are loaded as maps and updated when units move or are renovated.
• Alert delivery: Zone and par level alerts are sent by email or to the messaging or paging tools your configuration supports.
• Single sign-on: Staff sign in to the AeroScout software through your identity provider where the deployment supports it.
• Reporting and data warehouse: Utilization and location history can be exported to your reporting tools for capital planning.
• Moraph service records: Requests, changes, issues and service reviews are tracked in Moraph's service records and available to your team.

Deployment

• Licences and hardware through Moraph: Moraph resells AeroScout software, tags and exciters and runs the system as one service, subject to the vendor's terms.
• Your existing AeroScout system: If you already own AeroScout, Moraph reviews the current configuration and tag estate against a new baseline and takes over its operation.
• Co-managed: Your clinical engineering team keeps some tasks, such as tagging new equipment, and Moraph runs the rest; the split is written into the responsibilities for the service.

Security and privacy

• Named Moraph administrators: Moraph staff work in AeroScout with individual accounts and only the administrative rights the service needs; there are no shared accounts.
• Role-based access: What each person at your hospital and at Moraph can see and do follows their role; requesting a change is separate from approving it.
• Patient information: The service tracks equipment, not people. Where location data could be linked to a patient, it is handled as protected health information under a business associate agreement.
• Complete audit trail: Moraph's change record links every configuration change to its request and approval, alongside the activity AeroScout records.
• Encryption and keys: Service records Moraph holds are encrypted, with keys Moraph staff cannot use without explicit, time-bound authorization.
• Audited company-wide: Moraph is audited to SOC 2 Type II and ISO/IEC 27001 across the company, including the teams that run this service. The vendor's own commitments cover the platform.

Limitations

• Moraph is not Stanley Healthcare. The vendor provides the AeroScout platform, and its own service commitments, roadmap, maintenance and outages apply.
• AeroScout software, tags and exciters are subject to the vendor's licence and warranty terms.
• Location accuracy depends on your Wi-Fi network and on where exciters are installed. Areas without exciters show a less precise location.
• Moraph does not own or run your wireless network; network problems are fixed by your network team or its provider.
• Only tagged equipment can be located. Tags can be removed or damaged, and devices whose tags have stopped reporting show their last known location.
• The service tracks equipment. Patient and staff tracking, infant protection and hand hygiene monitoring are not included unless agreed separately.
• Moraph does not perform maintenance on medical devices or decide how they are managed, maintained or recalled; your clinical engineering team does.
• The tracking system is not a replacement for your maintenance management system, which stays the record of maintenance work.

Next steps

Book a demonstration or a technical briefing at www.moraph.com/solutions/asset-tracking. Purchasing routes and company information: www.moraph.com/how-to-buy.